Here you’ll find some general advise about helping at our events from timings to what to wear and bring…

Timings:

  • We go ahead rain or shine! Please confirm with the organiser if in doubt, don’t assume it will be cancelled – we are a hardy bunch!
  • Please arrive slightly before the time asked, it helps to relax the organisers if they can see helpers arriving.   
  • There will be a briefing for all volunteers – it may be at the Secretary’s tent before the competition kicks off but it could be on the course. It depends on how the timings and distances work for the day.

Refreshments:

  • If it is a long day then lunch and refreshments will be provided, it may be that they are collected prior to going out on the course. Whilst the organisers try hard to supply everything that volunteers need for the day, once out in the field it is rarely possible to get back out with top-ups. So it can be a sensible precaution for a volunteer to bring extra tea, water, cold drinks & snacks if they know they need a regular fix!

What to wear and bring:

  • Dress for the weather and ground conditions and be prepared for a change in weather too. For example; waterproofs, sturdy footwear, sun hat, suntan lotion and something for bites / stings.
  • Bring any refreshments you feel you will need.
  • Do wear Hi-Viz, it makes officials visible and shows they are part of the event team – we have some but please bring one along if you can.
  • Deck chairs are a good idea, however please stand when in close proximity to horses and routes.

Equipment:

  • All effort is made to provide volunteers with the equipment they need for the role they have been asked to perform.
  • However, it can be helpful to bring items like pens, post-it notes and stopwatches – just in case.
  • If volunteers are given a radio then please make sure the radio is switched on as all checkpoints will be radio’ed to confirm in place before the participants begin. Not all events require a radio.
  • Mobile phones will use up their battery very quickly when being used as a stopwatch; ideally they should be for emergency backup only e.g during a long hold-up situation with multiple participants involved.

Safety:
A volunteer’s personal safety must be their FIRST concern.

  • If a volunteer is asked (or feels obliged) to undertake an activity that they consider is not safe, please escalate to the Technical Delegate, a Judge or the Event Organiser as soon as possible.
  • Be observant of the surroundings, especially at busy times e.g. during a ‘hold’ situation.
  • Be sure a “switched on” radio is always in the vicinity – to report back and receive updates.
  • If a volunteer is concerned about a participant’s abilities, behaviour, verbal conduct or safety, contact a judge or official quickly.
  • Keep an eye out for spectators and direct them to a safe vantage point when necessary; they may not recognise the various routes a participant may take.

Your vehicle:

  • If taking cars onto the course, park thoughtfully.
  • Keep away from the route participants will take – or routes they could take if in difficulty.
  • Do not park between the anticipated route and the lorry park – loose horses will run towards other horses.

For Driving Trials:
More information can be found in the British Carriagedriving Rule Book. The judge and organiser of an event will know all the rules, and will pass on what you need to know for your role that day.